General Data Protection Regulations

The General Data Protection Regulation (GDPR) was introduced on 25th May 2018. The Regulations don’t just apply to businesses and large employers – they also extend to sports clubs. This is because most clubs regularly handle personal data for their respective members.

 

The Regulations mean that clubs must have robust processes and policies in place to manage the personal data of their members. Generally sports clubs are required to ensure that the personal data held about members is:

 

  • truly secure

  • viewed only by those who really need to view it

  • limited to what is needed

  • accurate

  • current

  • only kept for only as long as it is needed

  • deleted / destroyed after a period of time

  • available to be seen by its owner on request

  • not unnecessarily shared with third-parties

  • easily amended if incorrect

 

Calderdale Family Karate does receive, manage and hold some personal information regarding its members. This information is limited though to; full name, date of birth, address, gender, telephone number, e-mail addresses, class attendance, basic payment details for classes, essential medical information, and details of gradings/promotions.

The Club strictly limits sharing this information with third-parties. The main recipient of information from the Club is the British Martial Arts and Boxing Association who provide our student and instructor licensing and insurance. This web site is provided via Wix and has a "contact us" facility that uses an e-mail interface. Both of these hosts are GDPR compliant, and secure.

The Club has undertaken a self-assessment upon; the records it holds, who they are shared with, the risks associated with this information and the measures in place and needed to mitigate these risks. We therefore wish to assure all of our members that all electronic and paper-based records are maintained in a secure manner, and are administered solely by the Chief Instructor.

The UK is due to withdraw from the European Union and the future scope of the Regulations is therefore unclear. Calderdale Family Karate will continue though to apply rigorous data protection procedures in accordance with any amendments or changes to future legislation.

If you have any questions or concerns regarding the way that we manage your data please feel free to discuss them with the Chief Instructor.  

 

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